Position Title: Administrative Coordinator for Friends of the Public Library
Hours: 30 hours/week Monday-Saturday. Flexibility in determining schedule. This is not a remote position.
Location: Lower level of the Main Library, 501 Copper Ave. NW, Albuquerque, NM
Pay/Benefits: Hourly rate between $21 - $24, based on experience. Health insurance premium costs covered. 60 hours paid vacation annually plus paid legal holidays (the days the library is closed) at 6 hours/day. Paid parking.
Supervisor: President of the Friends of the Public Library Board of Directors
Administrative Coordinator maintains the Friends office and oversees all pricing & sorting activities, the Bookshop, Saturday book sales, and all volunteers. Additionally, this position oversees all other book and media sales.
Major duties are subject to change. They include, but are not limited to, the following:
● Overseeing all activities related to pricing and sorting donations, running the Bookshop, and monthly and online book sales.
● Recruiting, training, scheduling, and supervising approximately 65 volunteers.
● Tracking volunteer activity hours, maintaining contacts lists, managing the free volunteer parking, and planning volunteer recognition events.
● Ensuring Bookshop is open and volunteer-staffed six days/week, covering shifts as necessary.
● Arranging for pick-up of fiction-to-go proceeds at participating (currently 11) library branches.
● Updating policies and procedures in a written Operational Manual for book sales, Bookshop, and pricing and sorting.
● Managing inventory of books and other media by coordinating daily flow of donations and surplus materials, overseeing various avenues of inventory distribution, and coordinating with community give-away programs.
● Managing the online membership database and membership drives.
● Representing the Friends with the library regarding space utilization, maintenance, access, security, etc.
● Ensuring the efficient operation of all Friends office functions including: communications, purchasing, printing and distribution, website and social media maintenance, advertising, monetary collections, deposits, and reports, and other items as necessary.
● Reporting to Friends' Board, attending monthly meetings, and implementing Board directives.
EDUCATION, EXPERIENCE, CERTIFICATIONS & LICENSURE
● High school diploma and minimum of 2 years work experience or equivalent combination of education and experience preferred.
● Valid state issued driver’s license in good standing and acceptable driving record.
ADDITIONAL ELIGIBILITY QUALIFICATIONS
● Ability to read, write, and speak English fluently.
● Overall computer proficiency including local and digital data management tools (Internet, Dropbox, Google Suite (Drive, Docs, Sheets).
● Ability to work well with an all volunteer Board and staff. Experience working with a non-profit and/or groups of volunteers is desirable.
● Ability to work independently yet demonstrate accountability and responsiveness.
● Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues and diffuse conflicts in a professional manner.
● Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment.
● Attention to detail and follow-through.
● Comfortable with public engagement and outreach.
● Ability to climb, sit, stand, bend, kneel, and frequently lift and carry up to 50 pounds.
Established in 1969, the Friends of the Public Library is a nonprofit 501(c)3 organization that supports the Public Library Albuquerque and Bernalillo County by funding educational and literacy programs, such as the Summer Reading Program, staff development, and community outreach. The Friends’ funding comes from donations, membership dues, and proceeds from the Bookshop and Monthly Book Sales. For more information about the Friends mission and activities, please visit our website at FriendsofthePublicLibrary.org.
The Friends of the Public Library is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, age, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state or local laws.
To apply, please email your resume, or a link to your LinkedIn profile, to email@example.com by May 12, 2023. Candidates that are asked to participate in the second round of interviews will be requested to provide two references, at least one professional. Prior to employment, a passing criminal background check is required.